Thursday, 26 July 2012

The Call Center Agent/Employee Life-cycle Stats:


The Call Center Agent/Employee Life-cycle


Call center agents go through a life-cycle starting at the point they are hired for the call center job and ending at the point they leave the company. Often, this cycle leads to low engagement and performance and ultimately turnover. In our experience, the cycle can be broken down into four distinct phases, but they key is that effective management including coaching, mentoring, and development can greatly impact the cycle and the outcome.
New Hire and Honeymoon
New agents are often the lifeblood of a call center. Bringing new energy and excitement – they are highly engaged and motivated. This can often rub off on the rest of the agents. When new agents come on-board, it is up to management to direct that energy and enthusiasm in the right direction while giving the new agents the tools necessary to be successful in the center. The importance of an effective on-boarding and training program cannot be overestimated.
Crossing the Chasm
At some point, the honeymoon phase wears off and agents either reach maturity or need to be coached up or out. Often, the chasm occurs at the point agents are leaving the “nesting” phase of their on-boarding. The realities of the job are sinking in and exposure to more experienced agents can result in picking up bad habits. It is critical to continue the development of the agent at this point to ensure long-term success.
Experienced, but at What Cost
Call Center work is a grind. If you center isn’t taking steps to actively impact agent engagement, the daily grind of the job can begin to wear down an agent. We have written extensively on the cost of call center agent engagement, but here are 5 key methods for keeping agents engaged:
  1. Create a Connection Between Work & Company Success
  2. Show a Commitment to Employee Development
  3. Ask for Employee Feedback and Ideas
  4. Set Expectations about Performance
  5. Establish a Clear Value Proposition
Working to keep agents engaged is critical, but failing to act will mean they move on to the next step in the agent life-cycle – checking out.
Checked Out
If you are not actively keeping agents engaged, they will “check-out” mentally and sometimes physically. At this point, the agent is most likely lost and no amount of coaching will bring them back. It is typically better for everyone for the agent to move on at this point.
Bottom line, there is a natural cycle to the life of a call center agent, but effective management, mentoring, coaching and development can greatly impact that cycle making the agent more productive at work and happier in the position. If you have questions about your call center’s agent life-cycle and how you can impact the cycle for your agents, please contact us.

Sunday, 1 July 2012

3 Major Facts Before Proceeding to A Process



Hello Friend..

    I'd started this conversation to reveal the facts behind the attractive ads published by those so called vendors of all kinds of data entry projects and share with you the essential knowledge to help you get through the ongoing projects.

    It may take some time to post all the data, step by step, covering all aspects (data entry, conversion, quality checking) through different posts. Just click on the follow this blog publicly and be notified through mail whenever I publish a new post.



     I request you all to spread this link among your buddies so that they too would benefit.

    You can use this blog as a right platform to address your grievances, problems you had faced, how you have been cheated, denied billing and even you can upload your past works databases into my pool so that they can be cross checked with the new sing ups. At most cases, same slots of works will be outsourced to different persons at different time slots.

     Actually, I had worked out on approximately, 50 projects. But, I had second thoughts to publish them. For this little work published on 5 projects too, I am getting a lot of criticism for and against it. I am receiving unwanted, blackmailing, redundant and useless calls too but I don’t care.All that I wanted to do is to save a few thousand from the trap of fake data entry vendors. I would like to tell you one thing. Whatever the project name and kind of work may be, each and every project with an upfront payment if fake. But, still you can sign up these projects with 3 precautions:

     1. Opt for a vendor, who is in your home town, or nearby, or at least within your state. Then, visit his office and ask him to provide you with a few centers as reference. Everyone will give you a few references. But, in most cases they will give you only fresh n new centers. You shall ask them to give you only a few centers that were running for more than six months. What does it means? If a center is running for past few months, that means they were getting bills regularly. Otherwise, they can't pay employees salaries and other running expenses from their pocket. Also, be sure to cross check with the centers you visit, whether they had signed up from this vendor or not. So, if he is paying the bills regularly to a few centers, you can go for it.

     2. There were so many kinds of projects available in the market. Before, zeroing in on a particular project, please check the sample data carefully. You can assign the sample work to your employees and ask them to enter the maximum sample data you have with you into MS Excel. Now, you can use Filter Command and sort each n every field. Use Advanced Filter to filter the unique values in each field. Make a master excel with these unique values. There are basically two kinds of form filling data entry projects. In one kind of projects, each and every field will have random data (such as Name field...Customer Name, Agent Name etc., e mail addresses etc) in which values were not repeat. There will be numerous varieties of names in this kind of projects. Out of 30 to 40 fields, this kind of data fields will be 6 to 7, which is very hard to cross check them for accuracy. In other kind of works, You will have fields with unique values only (means products, prices etc.) in which you can figure out the odd entries using your master excel. This kind of work can be executed with ease, and there will be a very few chances to be terminated on accuracy grounds.

      3. You will be supplied data in  JPG, TIFF, GIF and PDF  formats. You can not convert the data with ease and accuracy in the first three formats. But, it will be pretty easy if the source data is in text pdf format. All you have to do is to just copy the text directly from the source file and paste the same into the client software.

    So, when ever you are about to sign up a project, please do keep in mind these three things, and if you didn't get satisfactory answer, then please do not go for it. Because, while trying to earn a few bucks, you would loss the same, and avoiding such losses can be termed as income, although no such thing is happened. 

    If there is anything to clarify, or if you need further assistance/guidance,
please feel free to contact me over this blog.

Tuesday, 5 June 2012

4 Reasons Why Call Center Outsourcing Fails?


Outsourcing a contact center isn’t an easy decision. There are many stages and several factors involved. Despite of addressing all the concerns, many a times that relationship fails. It fails, primarily because of mismatched expectations in terms of performance, communications, margins and so on. Below are the top 4 reasons why call center outsourcing fails?

1. Choosing the Wrong Vendor
What made you award your call center process to a third party vendor? Did he promise to bring down the costs? Did he promise to improve the customer service levels? Did you check his credentials.
As per the experts – “Call centers have become industry-specific, and businesses should use the expert knowledge to their advantage when choosing a vendor. A specialized call center knows ahead of time the desires of the customer and the compliance demands of the industry”

 
2. Not Paying Attention to DATA
DATA is the holy grail of any contact center operations. It is everything. You need to ensure that the data which you are receiving is not getting fudged. You need to have all the tools in place to avoid and catch any data discrepancy. Many a times, a client gets to know about the problems when it gets too late or beyond repair.

It’s not a bad idea to have a dedicated department devoted to managing and interpreting call center data. In addition to it, it is highly important to make sure, that your data is secure. There have been many instances of data theft and one need to put all the surveillance in place to ensure, that your data isn’t getting into the hands of your competitor.

3. Undermining the importance of CRM
Cutting the cost doesn’t mean, cutting the essentials. Having an effective and powerful CRM goes a long way in data crunching and producing meaningful results. A sound crm goes a long way in establishing the foundation of an effective work flow which not just improves the overall efficiency but also increases the productivity multifold.
 4. Failing to Create a Sound Strategy
Many a times, despite of having the right vendor, with the right technology and the best of resources,  the overall results of such a partnership are not satisfying. The problem lies in the strategy. If that is correct then the problem lies in the execution. And if, even that is correct, then the problem lies in the benchmarking. Probable the standards set for measuring performance are either too low or too high which are not producing results, that are in accordance to the requirement or as per the expectations.

If the client and the vendor work together with the same vision, they can certainly make their partnership work. Call center outsourcing can yield huge returns, provided both the parties adhere to the core fundamentals, with the same objective and are flexible in their stand to overcome any eventuality.

Ways to tackle your industry issues!!!

Massive disruption is coming, and the only question is whether your firm is going to cause it or fall victim to it. Disruption is not easy--either to create or to confront. We have no illusions about that.

But in the spirit of helping established firms best serve their customers, we offer seven ways your firm could disrupt its own industry, raising the standards of customer experience and creating new opportunities for growth:

1) Totally eliminate your industry’s persistent customer pain points.

Each industry has practices that drive customers crazy.

Technology providers drive customers crazy with technical support that often requires long waits on hold and hopelessly complex interactions (“Just find the serial number on the back of your device and type that into the space provided along with your IP address and the exact wording of the error message you encountered”).

Unsurprisingly, this is the exact type of practice that causes customers to believe a company is behaving stupidly.

What practices exist in your industry that drive customers crazy? How do all companies in your industry behave stupidly? Identify these types of practices, and wipe them out.

Think: can we turn our process or perspective around, to look through the customer’s eyes as though they were the company and we were the customers?

2) Dramatically reduce complexity.

As we write this in November 2011, a company we have been tracking for some time--Simple, formerly known as BankSimple--is trying to take a machete to the insanely complex and confusing world of consumer banking.

Recognizing that banks do a pretty good job of managing money but a poor job of managing customers, Simple has been designing vastly simpler customer interfaces and tools.

Simple plans to partner with, not compete against, established banks. They’ll manage the customers while their banking partners manage the money.

The more complex the processes and practices in your industry, the greater your opportunity to gain competitive advantage by simplifying them. Yes, doing so will be very hard. But that’s the whole point; the first firm to do so gains tremendous advantages.

3) Cut prices 90 percent (or more).

Incremental change doesn’t disrupt an industry; radical change does. Radical price reductions require radical new processes and business models. Smartphones and tablets create numerous opportunities to identify these. Recently we replaced a $500 marine navigation unit with a $20 iPad app that works better.

You don’t cut prices by 90 percent through marginal improvements in existing products. You do it by asking, “What problem are we trying to solve for the customer, and how do these disruptive forces create opportunities for us to solve it in a far more efficient manner?”

4) Make stupid objects smart.

We didn’t think this one up. The race is on to make everything smart, and the dumber your products were to begin with, the greater the opportunity to make them smart.

Think of a garbage dumpster that calls central dispatch when it is full, eliminating the need for the customer to do so or your office to send a driver out unnecessarily. That same dumpster could warn the customer when it is overweight, and point out that it would be cheaper to empty it now than to further overfill it.

No offense to dogs, but their collars could alert owners when the dog wanders away, barks excessively, or jumps on the furniture.

Light bulbs could flash before they burn out. Baseballs could announce how fast they were thrown. Plants could politely request water when they are too dry, or shout out when you try to overwater them.

Take every product you sell, and make it smart…or accept the fact that you must forever more compete on price and accept low margins.

5) Teach your company to talk.

Apple's Siri personal assistant on the iPhone allows you to have a conversation with your phone. Your iPhone can now access the Internet as well as the information it stores, both understanding and responding appropriately to your statements.

Flash-forward two to five years from now. What if your company could talk to customers? We don’t mean that your employees talk on behalf on the company. We mean that a digital, computerized persona speaks on behalf of your firm.

It takes orders. It provides support. It answers questions. It upsells. It issues refunds. All of this, and more, in response to verbal requests by customers.

The toughest part of this challenge is not technical, although a few problems still need to be solved.

The tough part is knocking down the walls that separate your databases and departments. It’s deciding whose product gets cross-sold, who gets “credit” for sales, and who “owns” the customer.

Our view is simple. No one owns the customer, and you either do what’s best for the customer or you will lose him. But the real question we want to put forward is this: what happens if your competitors’ companies talk, but yours doesn’t?

6) Be utterly transparent

Think: not just no secrets, but also no spin.

The concepts of social influence and pervasive memory will make it increasingly difficult for companies to hide from dissatisfied customers, negative reviews, and faulty products.

What if your company didn’t simply try to stop hiding, but instead radically embraced the truth? How might it impact your culture to decide that your firm would be the most powerful force in your industry making certain that every speck of the truth was obvious to every customer, analyst, and reviewer?

Would it change your reward systems? Would it impact employee motivation? Might it cause changes in the kind of employees you attract and retain?

We’re pretty opinionated in this regard. The truth is coming, and there’s nothing you can do about it. But most firms won’t recognize this until it happens. Better to get far out in front while confusion reigns.

7) Make loyalty dramatically easier than disloyalty.

According to Don Clark writing in his Wall Street Journal blog, Intel executive Mooly Eden once asked an audience how many had cellphones, and then how many were married.

Then, he asked if any of the married people would be willing to hand over their phone if their spouse lost his or hers. None would. “That is my point,” said Eden. “That is personalization.” By definition, when companies act smart they are personalizing the way they interact with and serve customers. Once you start delivering personalization, you create immense opportunities to make loyalty more convenient than disloyalty:

  •     You can store customer preferences, and act on them.
  •     You can save the customer time, money, or effort--especially by eliminating     repetitive tasks.
  •     You can provide auto-replenishment of needed supplies.
  •     You can monitor products remotely, and service them before they break.

Think about every major purchase decision your customers face in your industry. How can you make it easier for customers to remain with your firm? Now, think even bigger. Can it be five or ten times easier? Subtlety can be lost on today’s customers.

The challenge is to make loyalty so much more convenient, so radically easy, that customers won’t even consider switching to a competitor. Ever.

Sunday, 20 November 2011


About Us

     RJ Solutions started building the ways for it’s esteem clients since 2009. Rj Solutions is one of the leading BPO in New Delhi believes in innovation and quality services and serves the finest & well-known INDIA,USA, UK,Australia and Singapore based clients. We have provided excellent BPO Outsourcing Services according to their business needs resulting into benefits up to 60% savings over their business costs. We provide complete solution and service s for data entry work like data conversion, data mining, data capturing, form filling, medical transcription, voice-inbound and outbound etc. with customized training programs for the development of client’s work with the help of our Performance Based Management System.

     We are specializing in all forms of BPO based services.Our focus on offshore process optimization helps clients to reduce costs while transforming their operations for sustainable benefit. We focus on complimenting offshore call center outsourcing with internal improvements that increase the efficiency and profitability of our client’s Stakeholders.

     Our aim is to take the right job opportunity from the right client and to serve better and high quality work. Our Vision is to provide high-level value addition to our clients in terms of quality and commitment. We have kept our business model 100% lean and flexible as per customer orientation.

OUR VALUES

  •    To offer a quality of service that will exceed our client’s expectations.
  •    To understand the complexities of our client’s culture.
  •    We do not look at recruitment in isolation.
  •    To ensure that we match Client’s trust on us and we don’t believe in  just making money.
  •  To start our service with building up relationship with the client and working on focused and well-defined work to get the right benefit.
  •   To meet the clients’ requirements within a framework of specific schedule and in a cost effective manner.
  •   To provide optimal and cutting edge business solutions leveraging technology and processes to our clients by employing highly qualified team of professionals in an efficient and transparent manner with prime focus on Quality and Usability.

IT ENABLED SERVICES


Outsourcing Data Conversion to Data care


Data conversion is a necessity in this age of information.
Information is vital in any organization.For an organization
to function effectively, data needs to be easily accessible.


The need for data conversion


The need for data conversion is at a peak now as there are 
several processes and challenges present in any enterprise:
mergers, acquisitions and new technology developments.
The accessibility, quality and diversity of information that 
firm has at its disposal is becoming increasingly important to
customers. Some of the reasons why data conversion is important are:


Sheer volume of information makes it difficult to manage
Multiple destinations
Multiple input formats
Inconsistent styles
Complexity of data


Use data conversion to prevent data loss


Most data is stored in the form of paper files or reports 
and accumulate over the years, resulting in data loss. 
It is a tedious process to find the necessary data when 
you need it and even to maintain the ever increasing flow. 
Converting paper files to the electronic format goes a long 
way in keeping information accessible.


Business Strategy


Strategic Levers

Domain Knowledge
Technology Platform
Methodology & Tools
Processes
Reusability
Energy
Customer Knowledge

Value Creation Areas

Cost
Quality
Reliability
Speed
Flexibility

Benefits to the Customer

Speed to market
Lower total cost of Ownership
Flexibility
Reliable solutions
Competitive Advantage
Improved Efficiency & Effectiveness

DATA ENTRY SERVICES

Here are some of the data entry services that Grace Info provides:

  • Data entry from product catalogs to web based system
  • Data Entry from hard/soft copy to any database format
  • Insurance Claims Entry
  • PDF Document Indexing
  • XML Conversion
  • Data entry from images
  • Online order entry and follow up
  • Web based indexed document retrieval services, tools and support
  • Mailing lists
  • Online completion of surveys and responses of customers for various
  • companies
  • E-Book and E-magazine publications on the Internet
  • Hospital records, patient notes and accident reports


WHAT FORMATS DO WE WORKED
                         WITH?
  • From paper document conversions to computer ready files for the Internet,
  • Intranet and Extranet, CD-ROM and database
  • From audio tape to CD
  • From film to digital media
  • From blueprints, maps and diagrams to editable,retrievable,
  • share-able data
  • From invoices and applications to intelligent systems
  • From guarantee cards and contest forms to customer relationship
  • From TIF/jpeg/tba/ files to paper documents
  • From Paper Documents/scanned images to MS Word
  • From Scanned paper reports/images to Excel
  • From Image to html/xml
  • From Tiff to pdf/doc/excel
  • From Image cropping, enhancement using Photo shop and CS software
  • We can also use options such as scan and edit, searchable options through
  • hidden text and various other formats
  • Data punching in CRM softwares




     Kindly visit www.rjsols.in